That tool runs manually when you tell it to, and it’s a great tool that we recommend using, but the Sweep version will run automatically. The third option-“Always keep the latest message and move the rest from the folder”-is a dynamic version of the Conversation Clean Up tool in the Outlook client. Now the Microsoft Admin Centre has informed admins that the feature will start rolling out in January and February 2021 to Desktop and Mobile users. Then, when you’ve dealt with an email in your inbox, move to the Archive and let the Sweep rule send it from there to the correct folder. Microsoft says their text predictions feature will suggest the text you might want to type next based on context and machine learning and will save you time by making it faster to respond to emails. Set up a Sweep rule in your Archive folder to move every email from a particular sender to the correct folder.
Every time you’ve dealt with an email, you have had to manually move it to the right folder.
Let’s say you’re the kind of person who has a file system for their email. This option will work in any folder, so you could use it to automate your filing system. The second option-“Move all message from the folder and any future messages”-will also move all emails from the selected sender, but it will also move all future messages from that sender as well.Īs with the first option, the second option has more power to it than might meet the eye.
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